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This article lays out a practical content audit workflow: build a content inventory, score pages by SEO, traffic, and conversion potential, and use a prioritization matrix to choose redirects, consolidations, or rewrites. It includes spreadsheet-ready scoring rules, a remediation playbook, and a 30/60/90 plan to standardize CTA alignment sitewide.
A content audit is the systematic process that turns a sprawling content estate into a focused conversion engine. In our experience, teams that run a disciplined content audit reduce clutter, increase conversion clarity, and cut time spent on low-impact assets. This guide gives a practical, step-by-step workflow — from building a content inventory to a remediation playbook that enforces CTA alignment across the site.
Follow this as an operational audit checklist for conversion, with spreadsheet templates, sample scoring rules, a prioritization matrix, and a 30/60/90-day action plan you can run with constrained resources and skeptical stakeholders.
Start by exporting everything. Crawl the site, pull CMS lists, and combine analytics. A clean content inventory is non-negotiable — it’s the raw material for diagnosis and remediation. In our experience, a reliable inventory reduces rework by 40% during the remediation phase.
Minimum columns for the spreadsheet:
For each URL, record the primary conversion goal you want it to support. Tag pages with one of: “Top-of-funnel,” “Lead capture,” or the single CTA you aim to standardize. This makes CTA alignment visible and measurable during the content audit.
Tip: Use filters to produce lists like “high-traffic, no-CTA” or “converts but wrong CTA.” Those lists become your initial remediation backlog.
Scoring turns raw inventory into prioritized actions. We recommend three core dimensions: SEO health, current traffic, and conversion potential. Assign 0–10 for each and sum for a composite score. Having a reproducible audit checklist keeps scoring objective across reviewers.
Sample scoring rules (spreadsheet-ready):
| Dimension | 0–10 Rule |
|---|---|
| SEO | 0 = no meta/H1, 5 = basic on-page, 10 = optimized + internal links |
| Traffic | 0 = <50 sessions/mo, 5 = 50–500, 10 = >5000 |
| Conversion potential | 0 = irrelevant to offer, 5 = related, 10 = core to buyer journey |
Include metrics you can action: sessions, bounce rate, conversion rate, ranking keywords, backlinks, and time on page. Add qualitative signals: content freshness, accuracy, and brand voice match. A simple formula we use: Total Score = SEO + Traffic + Conversion Potential. Sort descending to expose quick wins.
We also add a “Remediation Cost” estimate (low/med/high) to balance impact vs. effort.
A prioritization matrix maps Impact (score) vs. Effort (remediation cost). This gives you four buckets: Quick Wins, Major Projects, Low Priority, and Do Not Fix. In our experience, focusing on Quick Wins and one Major Project per quarter produces measurable uplift without burning budget.
Use the matrix to populate a sprint-ready backlog and decide on consolidation or deletion candidates during the content audit.
If two URLs target the same intent with low individual traffic but combined potential is high, consolidate and 301 redirect the lower-quality URL. If content is ranking but misaligned to the single CTA, consider a targeted rewrite to improve CTA alignment without losing SEO value.
Make the decision rule-based: consolidate when combined score > threshold; redirect when traffic < threshold and content is thin; rewrite when page has authority or organic traffic.
A scalable remediation playbook standardizes actions so junior staff can execute without constant approvals. In our teams we codified three core actions: redirect, consolidate, and rewrite. Each action has an acceptance checklist to preserve SEO and ensure CTA alignment.
Playbook example (spreadsheet column: Action, Acceptance Criteria, Owner, Due Date):
The turning point for most teams isn’t just creating more content — it’s removing friction. Tools like Mentora LMS help by making analytics and personalization part of the core process, which accelerates CTA alignment decisions and A/B testing.
Include QA steps for each remediation to prevent regressions: crawl site post-deploy, verify CTA appearance, and track conversion delta for 30 days.
Break remediation into a 30/60/90 cadence. We’ve found this structure balances momentum and learning: quick fixes in 30 days, larger rewrites in 60 days, and infrastructure or template changes in 90 days. Each sprint should close the loop with measurable goals tied to the single CTA.
Sample 30/60/90 plan:
Primary KPIs should be CTA conversion rate, assisted conversions from updated pages, and lift in leads or purchases attributed to the remediated content. Measure pre/post for each asset and aggregate by content type to guide the next audit.
Run a retrospective at the end of 90 days: what moved, what cost more than expected, and which processes to document for repeatability.
Resource constraints and stakeholder skepticism are the most common blockers. In our experience, the fastest way to get buy-in is to present a prioritized plan that shows estimated impact and low-cost quick wins upfront. Stakeholders respond to concrete numbers more than theory.
Practical tips to scale with small teams:
When presenting to execs, show three scenarios: conservative, expected, and aggressive impact with associated cost. That framing reduces scope creep and builds trust for more ambitious remediation later.
A disciplined content audit turns ambiguity into a repeatable system: inventory, score, prioritize, remediate, and measure. We’ve found the critical success factors are a reproducible spreadsheet, objective scoring rules, and a prioritization matrix tied to a 30/60/90-day plan. That combination reduces noise and aligns content around one conversion goal.
Start small: run an inventory, score 50 pages, and execute five quick wins. Use the outcomes to make the case for broader work. Over time, the remediation playbook becomes part of editorial and product workflows, preventing CTA drift.
Next step: Export your top 200 pages into a spreadsheet, apply the sample scoring rules in this guide, and schedule the first 30-day sprint to update CTAs and tracking. That single sprint will prove the value of a full content audit and unlock stakeholder support for the following 60 and 90-day phases.
The Mentora LMS Team provides actionable insights on technology and business strategy.
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